With Lease a Bike, the process is designed to require minimal administration and keep the leasing arrangement completely cost-neutral for the company.
Digital administration via the portal
We offer a free digital portal that makes the entire process simple and efficient:
Invitation: As an employer, you send an invitation link from the portal to your employees.
Approval: Once the employee has registered, you approve the employee directly in the portal.
Self-management: The employee then takes care of everything themselves—choosing the retailer, bike, and accessories, approving the quote, and collecting the bike.
Consolidated invoice and payroll report
Consolidated invoice: At the end of each month, the company receives a consolidated invoice that includes all active bikes. The invoice amount per bike remains the same throughout the 36-month lease period.
Payroll report: On the 2nd of each month, you receive a supporting report with exact details of each employee’s gross salary deduction and taxable benefit value.
Payroll management and cost neutrality
To keep the arrangement cost-neutral, you need to process payroll based on the payroll report we send on the 2nd of each month by updating the employee’s salary with the applicable gross salary deduction and taxable benefit value.
The taxable benefit value is affected by the government borrowing rate, which is determined by the Swedish Tax Agency before each new income year. If the Swedish Tax Agency adjusts the taxable benefit value, we will adjust the gross salary deduction in the payroll report so that your business continues to keep the agreement cost-neutral throughout the lease period.